Any ole’ clipart!
PLANNING
1. PRIMARY PURPOSE. (WHAT IS THE ONE REASON YOU WANT TO SUCCESSFULLY RUN THIS PROJECT?)
The project’s primary purpose is to (remember, do not use “AND”)…
2. GIVE A BRIEF DESCRIPTION OF THE PROPOSED PROJECT AND BACKGROUND INFORMATION. FOLLOW THIS WITH A LISTING OF THE SPECIFIC AND MEASURABLE GOALS TO BE ACCOMPLISHED BY THIS PROJECT.
Let us know what the project is about, when and where….
This project falls under the _______ Area, _____________ Commission.
Goal A: To (should directly relate to Primary Purpose)
Goal B: To (how many of your members do you want to involve)
Goal C: To (how many non-members do you want to involve)
Goal D: To stay under budget.
Goal E: Ect…
3. WHAT ARE THE SPECIFIC MANPOWER ASSIGNMENTS? (SHOW NAMES AND DUTIES.)
CHAIRPERSON
Amy Hose
2647 Starboard Ct. #101
Kentwood, MI 49512
616-293-2925
COMMITTEE CHAIRPERSON
1. Write the CPG
2. Responsible for submitting article for newsletter
3. specific job
4. specific job
PRESIDENT
Vince VanderVeen
959 Beechwood
Grand Rapids, MI 49505
616-723-1109
1. Help as needed
TREASURER
Lorie Pitts
2608 2608 Ridgecroft Dr. SE
Grand Rapids, MI 49546
616-575-9252
lv21lorie@msn.com
1. Collect checks and deposit into our general account
4. WHAT SPECIFIC MATERIALS, SUPPLIES AND RESOURCES WILL BE REQUIRED?
CHAPTER INVENTORY
1. Chapter Website
2. Chapter Plan/ Roster/ Budget
3. Kinkos Flyers for event
4599 28th Street, SE
Grand Rapids, MI 49512
616-957-7888
5. DESCRIBE THE POTENTIAL PROBLEMS AND SOLUTIONS TO SUCCESSFULLY COMPLETE THIS PROJECT.
PROBLEM 1: Letters keep getting returned.
SOLUTION: Call roster to update addresses if returned.
PROBLEM 2: Not many people are responding.
SOLUTION: Make phone calls to some of them and ask their opinion!
6. COMPLETE A PROPOSED BUDGET INDICATING ALL ANTICIPATED INCOME AND EXPENSE.
See Attached Budget Sheet
7. LIST THE SPECIFIC STEPS TO BRING THIS PROJECT TO A SUCCESSFUL COMPLETION SHOWING PLANNED DATES FOR EACH STEP.
12/9/04 Project announced at GMM
Amy Hose agrees to chair for start of 2005
12/10/04 First round of letters goes out, Jan-March renewals
1/10/05 April letters sent out, along with Feb & March 60 days
2/10/05 March, April & May letters sent out. March phone calls made
3/10/05 April, May & June letters sent out. April phone calls made.
3/15/05 Deadline for April Visions articles
3/20/05 CPG Updated and submitted
4/10/05 May, June & July letters mailed. May calls made.
5/10/05 June, July & August letters mailed. June calls made.
6/10/05 July, Aug & Sept letters mailed. July calls made.
6/20/05 CPG updated and submitted
7/10/05 Aug, Sept. & Oct letters mailed out. Aug calls made.
8/10/05 Sept, Oct & Nov letters mailed out. Sept calls made
9/10/05 Oct, Nov & Dec letters mailed out. Oct. calls made.
9/20/05 CPG updated and submitted
10/10/05 Nov & Dec letters sent. November calls made.
11/10/05 December calls made
11/27/05 CPG approved by the board of directors.
12/10/05 CPG submitted
IMPLEMENTATION AND EVALUATION
8. RECORD ANY REVISION OF THE ORIGINAL PLAN.
1) Take out of the budget cost for printing, it’s easy enough for the chairperson to do this on their own. Such a small cost…
9. WHAT CHANGES OR RECOMMENDATIONS DO YOU HAVE FOR A FUTURE CHAIRMAN?
1) Maybe create a raffle, for all those who renew by the 90/60/30 day letters, enter them into a raffle for a prize at the end of the year.
10. GIVE SPECIFIC AND MEASURABLE RESULTS FOR EACH GOAL ESTABLISHED. DESCRIBE THE IMPACT OF THIS PROJECT ON THE CHAPTER, INDIVIDUAL MEMBERS AND THE COMMUNITY.
Goal A: To renew 10 Kentwood Jaycees via 90/60/30 day letters.
1st Quarter: We renewed 2 Kentwood Jaycees via 90/60/30. (20% of goal)
(Rebecca Hull, Jenny Peacock)
2nd Quarter:
3rd Quarter:
4th Quarter:
Year End:
Goal B: To involve 2 KWJC Board Members throughout 2005.
1st Quarter: We involved 3 KWJC Board Members. (150% of goal)
(Amy Hose, Jennifer Dukarski, Vince VanderVeen)
2nd Quarter:
3rd Quarter:
4th Quarter:
Year End:
Goal C: To advertise this project in 12 Visions articles.
1st Quarter: GOAL MET!
2nd Quarter:
3rd Quarter:
4th Quarter:
Year End:
Goal D: To end 2005 under budget.
1st Quarter: We are under budget. (GOAL ON TRACK)
2nd Quarter:
3rd Quarter:
4th Quarter:
Year End:
WOW STATEMENT:
This is a good project for a newer member to take on. We are thinking of finding another person to take on this project, as I was doing it just to fill in for the time being. It’s a fun project, you really get to learn the members names and it’s an easy one to take part in! We have had a good response so far from this project.
CHAPTER IMPACT:
It’s always good to keep in touch with your chapter members. Seeing a letter from us is good. It let’s our chapter members know that we have not forgotten about them. In turn, we have a stronger chapter.
INDIVIDUAL IMPACT:
Obviously this project has helped to tone my writing skills. I have also learned to become a little more organized through this project. I have to stay on top of who is due in the upcoming months and it forces our entire board to start thinking ahead.
COMMUNITY IMPACT:
This project does affect the community.
Our goal with this project is to retain members, and more members means that
we can do more in the community!